Gym management software: Know your athletes. Coach with confidence.

Coming soon to Boxbase: powerful member profiles that give coaches everything they need, right when they need it.

The everyday chaos of coaching

It’s 16:55. The class starts in 5 minutes.

Two members already need to adapt the workout. One just asked how to scale it. Three others usually don’t remember their weights. And there are two new members you’ve never coached before.

Sound familiar?

That’s a pretty normal day for a coach. You want to give every athlete the attention they deserve, but with 150+ members you can’t possibly remember everyone’s numbers, injury history, and preferences, especially when you’re coaching multiple classes a day.

Keep members coming

For many members, injuries or setbacks are discouraging. They think, “I can’t do the workout, so maybe I’ll skip class.” But that’s exactly when they need their coach the most, to adapt, scale, and keep them moving safely.

Now imagine if the system could support that encouragement too. Boxbase might say:

“Hey Claire, today’s workout has push presses, but you’ve noted a shoulder injury that prevents overhead movements. Here’s an alternative that works for you.”

Or even a simple reminder: “Your coach is aware of your injury and will adapt today’s workout to your needs.”

It’s about members feeling supported, staying motivated, and protecting their health.

The same goes for progress tracking. Personal records, benchmarks, and workout logs aren’t just numbers. They are proof of growth. Boxbase helps celebrate achievements, highlights progress members might not notice themselves, and gives coaches the data to guide them even better.

When members feel progress, encouragement, and personal attention, they stay engaged. And when coaches have the right insights at their fingertips, they can deliver the quality of coaching every athlete deserves.

Give coaches the right tools

As a coach, you want to be ready for every athlete who walks through the door, but with 150+ members it is almost impossible to remember everyone’s history.

Boxbase makes it simple. Before class, you can check who is coming, see their recent performances, note any injuries, and prepare scaling options. During class, the right info is one tap away so you can focus on coaching, not guessing.

This means:

• Smarter scaling decisions on the spot
• Faster adjustments without slowing the class flow
• Better conversations that show athletes you truly know them
• Confidence that you are giving every member the coaching quality they deserve

When members feel supported and coaches feel prepared, the whole class experience improves. Smoother sessions, more motivated athletes, and stronger community.

The Boxbase solution: Member profiles

Coming soon to Boxbase: Coach view of Member Profiles.

Imagine this: Sarah walks into class. With one tap you see her last back squat PR, her attendance streak, and that she has a shoulder injury. You know how to scale today’s workout, what to celebrate, and how to keep her moving forward.

For Sarah, this means she feels safe, seen, and encouraged. Instead of worrying whether she can do the workout, she knows her coach already has her back. For you as a coach, it means faster decisions, smoother classes, and better results for your athletes.

With Boxbase, coaches can:

• Instantly access benchmark lifts, PR history, and training data
• See injury notes, scaling preferences, and past regressions
• Track workout logs and attendance trends
• Use the Leaderboard to celebrate progress and boost motivation

All in one mobile-friendly platform designed for real coaching moments. Whether you are mid-class, checking athletes in, or prepping tomorrow’s session, the right info is always in your hand.

Extra feature: Leaderboards

Most gyms use a leaderboard as a scoreboard: who’s the fastest, who lifted the most. But at Boxbase, we believe a leaderboard should do more than rank athletes. It should also be a coaching tool that strengthens engagement and drives progress.

With the Boxbase leaderboard, coaches and athletes can:

• Celebrate personal records and milestone achievements
• Recognize attendance streaks and consistency
• Spot performance trends that reveal plateaus or progress
• Encourage healthy competition that keeps members motivated
• Build community around shared workouts and goals

When paired with Member Profiles, the leaderboard becomes a powerful system for accountability. Instead of comparing athletes only against each other, it highlights individual growth, the true marker of progress.

Want more ways to boost engagement? Check out our communication tools for announcements, leaderboards, and event reminders.

The real win for coaches and owners

For coaches, Boxbase means stepping into every class prepared and confident. Scaling decisions become easier, classes flow smoother, and athletes feel truly seen and supported.

Instead of juggling details in your head, you can focus fully on the people in front of you and give them the quality of coaching they deserve.

For owners, the impact goes even further. Personalized coaching keeps members engaged and coming back, while consistent systems ensure every coach delivers the same high standard.

The result is a stronger community culture that members are proud to be part of, and a gym that grows because athletes stay longer, progress faster, and bring their friends.

At a glance, here is what you get with Boxbase:

• Smarter scaling and better coaching decisions
• Smoother classes with fewer interruptions
• Members who feel supported, celebrated, and motivated
• Higher retention and stronger community culture
• A consistent coaching standard across the whole team

In short: better coaching, happier members, stronger gyms.

The Boxbase way:

At Boxbase, we believe coaching is about people, not paperwork. Member Profiles are one piece of a bigger picture: helping gyms run smoother, coaches lead with confidence, and members feel supported every step of the way.

This is not just another feature update. It is part of our mission to become the operating system for boxes, a platform that connects owners, coaches, staff, and members so everyone can focus on what truly matters: building stronger communities and changing lives through fitness.

👉 Curious how this works in action? Check out our features here.