How We Migrated 4 Customers and 4000 Members in 1 Day
Sep 23, 2025 • Sahin U.Switching software sounds complicated. Will the data be safe? Will members get confused? Will it take weeks to get everything running?
4 Customers. 4000 Members. 1 Day
This month, we proved that it doesn’t have to be this way. At the beginning of September, we migrated four gyms with more than 4000 members from Eversports to Boxbase. All in one single day.
The gyms:
- CrossFit Nordlicht
- CrossFit Leuchtfeuer
- Torflicht Fitness
- Habiba (a women-only sport studio)
Why they made the switch
All four gyms had been running their business with Eversports. After seeing how Boxbase could simplify their daily operations, give them more control, and reduce the hassle for members and staff, they decided to switch.
The timing was a coincidence: all four owners agreed to move around the same date. So we lined everything up for a big migration day.
Learn more about how Boxbase compares to Eversports →
Preparing the migration
Together with the owners, we took care of every detail to ensure everything works as expected during and after the switch. We:
- exported and checked their data
- verified memberships, classes, and member information
- ran a test migration on our test servers and got approval
This meant that once the migration day came, everything was already tested and ready.
The big day
On the agreed date, we started the migration. Box by box. Each account was already set up, so we imported the member data, verified everything, and sent out welcome mails to all users. Step by step, everything worked smoothly: no issues, no downtime.
First feedback
The reactions from owners, staff, and members were overwhelmingly positive:
- Members could book their classes without friction.
- Staff immediately noticed the cleaner workflows.
- Owners finally felt that they were using a system built for their needs.
As one owner put it:
Btw, I really love the handling of Boxbase, now that I've carried out the first tasks. Extremely easy and fast. Thank you!
— Owner CrossFit Nordlicht
Immediate learnings and improvements
Migrations are never just copy-paste. But that’s where our support kicks in:
- A few users had outdated emails. We helped correct them right away.
- With so many active members logging in at once, we spotted a couple of areas where performance could be even better. Within hours, we rolled out optimizations that made Boxbase faster for everyone.
This is what we mean when we say: we build closely with our customers.
What this means for box owners
Switching software doesn’t have to be complicated. With the right preparation and support, your box can move to Boxbase quickly and painlessly.
If four gyms with 4000 members can switch in one day, so can you. Read more about our migration process here: Our Migration Service
👉 Book a call and see Boxbase in action.